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Imaging Services :: Permission To Publish

Any reproduction of images distributed by the New York State Museum, in any form or medium—print, film, digital, photographic, etc.—for whatever purpose requires the Museum's permission. Permission must be requested in writing using our Request for Permission to Publish form (see link below).

The Museum normally grants permission for one-time, non-exclusive use in one publication with U.S., Canadian, and World Rights only for the purpose applied for in writing by the purchaser on the Request for Permission to Publish form. A new Request for Permission to Publish form must be submitted for reprints and new additions. In authorizing the publication of an image, the New York State Museum does not surrender its own right, title ownership or right to publish or to grant permission to others to do so.

Permission to publish an image provided by the Museum of an object in the Museum’s collections is ordinarily at the discretion of the Curator of the particular collection. In some cases (such as with contemporary art work where the artist has retained copyright of the object), third-party permissions may be required as well; obtaining any third-party permission, if needed, is the responsibility of the user.

Each item must carry a credit line exactly as provided. The Museum ordinarily requests two copies of a work that incorporates material from its collection. These and other conditions governing reproduction of images provided by the Museum are listed in our Rights and Reproduction Conditions document (PDF format).

For permission to publish, contact:
Images & Permissions
New York State Museum
3140 Cultural Education Center
Albany, NY 12230
Fax: (518) 486-2034
E-Mail: nysmimagereq@mail.nysed.gov

Permission requests must be submitted using our Request for Permission to Publish form. Completed Request forms may be sent to the Museum via e-mail, fax, or surface mail. E-mail is preferred; the other methods may result in delays.

Download the Request for Permission to Publish form in Word format.
The Word version of the form can be downloaded to your computer and filled in using MS Office Word software. The filled in form can then be e-mailed as an attachment, or faxed directly from your computer. It can also be printed for faxing or mailing.

Download the Request for Permission to Publish form in PDF format.
The PDF version of the Image Request form can be printed and filled out by typewriter or by hand. It can then be faxed or mailed.

Please Note: Adobe Acrobat Reader software is necessary to view and print PDF documents. Download Adobe Acrobat Reader – directly from Adobe.


Rights and Reproductions Conditions

Rights and Reproductions Conditions (PDF format).

Please Note: Adobe Acrobat Reader software is necessary to view and print PDF documents. Download Adobe Acrobat Reader – directly from Adobe.

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Information: 518-474-5877 | Contact Us | Image Requests | Terms of Use
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